Project Operations Associate (m/f/d)

About selectry 

selectry GmbH is a Berlin-based recruiting technology company developing an AI-supported platform for the recruiting process. The platform supports recruiting teams from role intake and skill matching through to candidate longlist creation. We are currently in the beta and scaling phase and work as a small team with short decision paths. 

Our way of working combines structured operations with human judgement and purposeful use of AI. At selectry.io, we are building a Hiring Infrastructure that combines intelligent matching, human review and operational delivery. 

The Opportunity 

This role provides operational execution support to Project Managers within the selectry.io.managed delivery environment: setting up projects and pipelines, executing approved outreach campaigns, triaging inbound responses, preparing internal handovers, reviewing AI and matching outputs as human-in-the-loop, maintaining pipeline and data quality, supporting digital activation, and improving recurring workflows and templates.This is not a traditional recruiter or sourcing position. The required strategic recruitment and sourcing expertise already exists within the business. What we need is someone who can translate an agreed project strategy into a reliable operational workflow and keep that workflow moving.Your contribution: you will ensure that managed hiring delivery runs with operational reliability and quality, removing execution burden from Project Managers, maintaining data integrity across pipelines, and acting as a quality gate for AI-generated content and matching outputs. 

What You Will Do 

Set up projects and pipelines: You will prepare new projects based on approved briefs. This includes setting up projects, pipelines, tasks and statuses in the relevant systems, applying agreed target groups, criteria and categories, and preparing approved outreach sequences and templates. You will not independently define the client or sourcing strategy. Your responsibility is to make the agreed strategy operational.

Outreach execution via LinkedIn Recruiter RPS+ and email: You will execute approved outreach campaigns, applying message personalisation and pre-send quality checks before each send.

Human-in-the-loop review of AI and matching outputs: You will review outputs produced by LLMs, matching systems and automated workflows. You will compare AI-generated outputs with the original data, distinguish between facts, reasonable inferences, uncertainty and incorrect statements, identify unsupported or fabricated information, and correct, reject or escalate insufficient outputs. AI will support your work. Human judgement will remain responsible for context, validation and operational quality.

Response triage, classification and escalation: You will triage and classify inbound candidate and stakeholder responses according to defined criteria, route them correctly, and escalate exceptions promptly.

Structured documentation and handovers: You will produce and maintain structured operational documentation, including internal handover notes, pipeline status records, and process templates, to defined completeness standards.

Digital activation and content scheduling: Depending on the project, you may support additional digital activation activities. These can include role spotlights, hidden job posts, project-related LinkedIn posts, adapting existing information for different formats, and scheduling or publishing approved content.

Process improvement: We want you to understand and improve the workflows, not only execute them. You will document recurring operational issues, identify unnecessary manual steps, suggest improvements to templates, prompts and checklists, and help transfer successful practices across projects. You should be able to recognise which steps can be standardised and where human judgement must remain involved. 

What You Bring 

Required 

Workflow execution and prioritisation: Demonstrated ability to execute and prioritise multiple recurring operational tasks within a defined process structure, surfacing blockers without waiting to be prompted.

Data and documentation quality: Proven attention to data and documentation quality: producing, updating, and checking structured records, logs, or handover materials to a consistent standard.

Evaluation of outputs against defined criteria / AI review: Experience evaluating content or results against defined criteria, for example reviewing AI-generated text, automated recommendations, or matched outputs for accuracy, fit, or completeness.

Pipeline and ATS data management: Experience managing records across a pipeline, case management system, ATS, or CRM, with clear examples of how you maintained completeness and caught errors.

Outreach and messaging experience: Practical experience running outreach or messaging campaigns via LinkedIn Recruiter, LinkedIn Sales Navigator, or a comparable enterprise outreach tool, including personalisation and quality checks.

Response triage and routing: Ability to read, sort, and route a volume of inbound responses or requests according to a classification scheme, with appropriate escalation of edge cases. 

Good to Have 

Direct experience operating a LinkedIn Recruiter RPS+ enterprise seat.Prior use of Recruitee as an ATS for pipeline data entry or reporting.Experience scheduling and publishing digital content via a scheduling or publishing tool.Exposure to enterprise AI or LLM tooling in a professional or academic context, beyond personal use of consumer chatbots. 

Please note: You do not need to come from HR or recruitment. Relevant experience may have been gained in project assistance or coordination, Sales Operations, Customer Operations, Customer Support, Trust and Safety, Research, Data Quality, Quality Assurance, Content or Community Operations, Case Management, Recruiting Coordination, Active Sourcing, or digital administration. Working student roles, internships and practical personal projects may also provide a strong foundation.No specific degree or fixed years of experience are required. Candidates are assessed through practical evidence and a work-related task. 

What We Offer 

Compensation, working hours and benefits are discussed openly in the first conversation. We believe the conversation is the right setting to align expectations on both sides.  

Development Opportunities 

Potential development paths include: Senior Project Operations Specialist, Senior Talent Operations Specialist, Managed Delivery Specialist, Project Operations Manager, Human-in-the-Loop Quality Specialist, and AI Workflow Operations Specialist. Progression into a traditional recruitment role is possible, but it is not the only career path. 

How to Apply 

The process consists of a structured conversation and a short work-related task covering prioritisation, quality review, digital communication, documentation, and evaluation of AI-generated outputs. No formal cover letter is required. 

Apply through the channel where this job advertisement was published. 

selectry GmbH welcomes applications from people of all backgrounds regardless of gender, age, origin, disability, or other characteristics. 

selectry GmbH processes personal data submitted with your application to manage the recruitment process.